{"id":5115,"date":"2024-02-14T09:03:55","date_gmt":"2024-02-14T08:03:55","guid":{"rendered":"https:\/\/www.benefitax.de\/review-and-settlement-of-travel-expenses\/"},"modified":"2025-04-28T16:49:07","modified_gmt":"2025-04-28T14:49:07","slug":"checking-and-settlement-of-travel-expenses","status":"publish","type":"page","link":"https:\/\/www.benefitax.de\/en\/checking-and-settlement-of-travel-expenses\/","title":{"rendered":"Checking and Settlement of Travel Expenses"},"content":{"rendered":"\t\t
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Review and settlement of travel expenses<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Why do I need a tax consultant to check my travel expenses?<\/h2>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If business trips are undertaken, the travel expenses must be recorded in the accounts and reimbursed to the respective employee. You can read why it makes sense to have this done by a specialist such as Benefitax here<\/u><\/a>.<\/div>
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Please note<\/strong>: Employers may not reimburse all travel expenses on a 1:1 basis. Some reimbursements are subject to income tax or social insurance. It is important to ask the expert and have it checked carefully. For example, if the employer reimburses the employee’s fuel receipts, this constitutes wages subject to income tax and social security contributions in full. Employees may only deduct 30 cents per kilometer driven on business trips as income-related expenses when using their private car, regardless of the actual costs.<\/div><\/div>
If the actual costs of a meal on a business trip are reimbursed, this is only possible up to certain limits without incurring a tax or social security obligation.<\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tContact us now<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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Digitalization is progressing - we are part of it!<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We prefer to receive travel expense reports and the associated receipts digitally from your employees. To do this, you or your employees scan your travel expense report with the associated receipts and send them to us by email. Alternatively, your employees can enter the data directly into DATEV-compatible software. Our travel expense experts then check the receipts received so that as much as possible can be paid out to employees free of income tax and social security contributions. If lump sums such as for additional meals, accommodation or travel expenses have not yet been taken into account in the travel expense reports, these are also paid out via the payroll. <\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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We link each accounting record with the respective digital document in the Unternehmen online program so that the corresponding documents can be found again quickly in the future. This relieves the burden of queries, e.g. when preparing or auditing annual financial statements and subsequent tax audits. In addition, it is no longer necessary to send paper documents back and forth by post. This saves time and money and protects the environment.<\/p>

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What you can expect from us when settling your employees' travel expenses<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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You or your employees send us the travel expense reports and all associated receipts on a monthly basis. This ensures that we can check them, <\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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