Checking and Settlement of Travel Expenses

If business trips are undertaken, travel expenses must be recorded in the accounts and reimbursed to the respective employee. Why it makes sense to have this done by a specialist like Benefitax can be read here.

Digitalization is progressing – We are joining!

Our software provider DATEV offers the possibility to photograph documents and upload them via Smartphone App. This allows you and your employees to immediately digitally record all paper receipts received, such as taxi receipts, restaurant bills, tickets, credit card statements or other small receipts, while traveling, and transmit them to us online.

Time for post-processing on the “office day” or weekend is eliminated or reduced. Waiting times on journeys can be used sensibly. On the other hand, higher time expenditure/costs for the accountant and for the installation and storage of receipts in the secure DATEV cloud can be expected.

Further information can be found here.

Verification and Settlement of Travel Expenses

Verification and Settlement of Travel Expenses

This is how we settle the travel expenses of your employees

Every month, you or your employees submit the travel report reports and the corresponding receipts. We check the following:

  • Whether the supervisor or the boss has approved the travel expense report
  • Whether all amounts have been correctly calculated or whether there are any mistakes
  • Whether the amounts entered in the travel expense report correspond to the receipts and whether all receipts are available
  • Check the receipts with regard to the correct input tax deduction, declare the input tax in the advance VAT returns and record all receipts
  • Whether the claimed lump sums (e.g. for the additional meal costs and lodging) correspond to the respective tax regulations. When doing so, we take into account the time of absence of the employees from their domicile and the country, in which they had stayed.
  • Whether an employer must pay wage tax or social insurance on meals or any other benefits in kind for business trips. In case we also prepare your payroll accounting, we routinely include the amounts subject to wage taxation and social security contributions there.
  • That the employees receive the payment for the reviewed travel expenses

Get in touch with us, if you would like to know more about our services for travel expense accounting and would like to receive an offer.

Prepare the travel expense accounting correctly – Comply with tax and legal requirements and be at peace.
Call us at: +49 69-25622760
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